e-grou Document Management System is designed to help businesses of all sizes to increase productivity and security in information handling while allowing for a quick return on their investment.
e-grou document management system gives you the flexibility to organize documents the way that best fits your company’s needs, offers effective search mechanisms to quickly locate your documents, and provides a flexible and efficient security model. Integration with our mail management and workflow management capabilities provides for unified records management and enables automation of business processes. e-grou document management solutions combine our document management software with mail management capabilities, facilitating both paper and email management, capture and storage.
With e-grou mail management software you can scan, capture and manage your paper mail; capture and manage emails and attached documents; organize and search within the same unified environment all mail records; route mail using workflow management capabilities for business process optimization.Do you feel the need to organize your documents, to eliminate the time wasted in search and recovery of lost documents, and to bring under control the document change and approval process? e-grou gives you the flexibility to organize documents the way that best fits your company’s needs, offers effective search mechanisms to quickly locate your documents, and provides a flexible and efficient security model.
Dynamic organization of documents
Documents are dinamically organized according to smartviews that are associated to predefined criteria, letting you stop worrying about daily document organization. When you add a new document to e-grou you can access it navigating through the folders of any of the available smartviews. In case it should be located in a folder not yet created, e-grou will create it automatically for you.
Audit trail and version control
e-grou gives you a complete audit trail of the document life cycle, from the moment it was created until it is archived. All changes to a document are registered, allowing you to know for any version who changed it, what was changed, the date it was changed and why it was changed. You can see who approved a revision, the date of approval, the participants and their role in the workflow process.
Security in document access
With e-grou you may assign different levels of security to your documents, making it possible to specify in detail for each document the user groups that are allowed to access it and their access rights.
Quickly locate the documents you need
The e-grou Administrator may create public searches for general use and you may create your own private searches. All document properties are available to help you define the search criteria. The searches are stored and can be easily executed to give quick access to any document.
Integration with MS Office and the AutoCAD suite
The e-grou connectors with MS Word, Excel and Power Point and with the AutoCAD suite of products, give you direct access to most document management capabilities from within these third party products.
Greater productivity at lower management costs
e-grou gives you electronic control over the document change, approval and distribution processes, shortening the time and cost that are tradicionally associated with a paper based and hand-driven process.
Easy to configure and to implement
With e-grou you can use many out-of-the-box functionalities to tailor it to your company specifications and shorten implementation time, without the need to further programming.