Why CMS?

Searching for documents, using the wrong version of a document, recovering deleted documents, missing deadlines are common problems to most companies, costing much time and money.

If you are not satisfied with your answer to a few of the following questions you should consider starting using a Content Management Solution (CMS) to help you with your problems.

Traceability

• Is there a complete audit trail for each document?

• Is the “wrong” version of a document often used by mistake?

• Is it known which documents can be scanned and destroyed?

• Are accurate mail records kept for each document?

• Are discussions and comments about a document retained?

Productivity

• Do you use one central archive for emails, paper and electronic documents?

• Is the same document copied several times?

• Do you waste considerable time looking for documents?

• Can you know who is getting behind his tasks?

• Can you access content or work on tasks, while on the move?

Security

• Can access to content be effectively controlled?

• Are documents getting deleted or lost unintentionally?

• Can lost or deleted documents be recovered?

• Is it safe to collaborate with external teams?

• Can people share and work safely on documents?