• Centralized and unified content management facilitate content sharing and improve security;
• Smart folders, let anyone find easily the information he is looking for;
• Change control ensures that anyone will always work with the right version of a file;
• History trail on documents shows who did what and why;
• User-friendly interface, accessible from any web browser, simplifies access to content while on the move;
• Integrated mail records management improves accountability and compliance with regulatory policies;
• Project/Team workspaces promote collaboration with global teams on content, easily and securely;
• Integrated workflow expedites routing and approval of content increasing productivity, traceability and transparency of processes;
• Task pane shows all your overdue, upcoming and assigned tasks in same window;
• Integrated physical archive promotes compliance with regulatory policies and management of physical content;
• Bulk tools facilitate content import and changes to security model and metadata;
• Web services based API facilitates integration with third party and in-house applications;
• The security model ensures that only authorized people can access content with unique login.
• Open any e-grou file from MS Office, edit, save it back and request for approval;
• Create a new file from Office and save it in e-grou.
• Upload and register email and attachments to e-grou;
• Upload email attachments to e-grou;
• Add contacts and attachments from e-grou;
• Fill automatically document card metadata once you register the first email from a conversation thread.
e-grou AutoCAD, Revit and Inventor
• Open any e-grou file from AutoCAD, Revit and Inventor, edit, save it back and request for approval;
• Upload drawing and XRefs/references;
• Create a new file from AutoCAD, Revit and Inventor and save it in e-grou;
• Synchronize drawing properties/iProperties with e-grou properties.
Document and Project discussion forums
• Discuss document content and promote collaboration;
• Discuss project issues, share ideas, point out errors and preserve knowledge.
• Project/Team workspaces;
• Secure document collaboration;
• Tasks, document forum threads, comments;
• Business workflows;
• Add-ins for desktop applications; and e-grou-clients;
• Project discussion forums;
• Upload and work on documents while on the go.
• Access control by: user, user group, department and project;
• Version and revision history trail;
• Custom document property fields;
• Custom revision property fields;
• Templates per document type;
• Optional digital signature to approve documents;
• Optional disable edit after document approval;
• On document creation/checkin edit access permissions;
• Comments tracked to document versions;
• Full text searches;
• Search on document properties;
• Document discussion forum threads;
• Event activity trail on documents;
• Relations between related document versions;
• Notification of changes in document status;
• Routing and approve history trail;
• Retention policies.
• Predefined and ad-hoc routing and approval business workflows;
• Access control by: user and user group;
• Personal and business workflow tasks;
• Routing and document approval workflows;
• Attach files, records, contacts and entities to tasks;
• Assign tasks;
• Notifications on task initiation and completion;
• Auto reminders;
• Delegate and follow-up tasks;
• Search on task fields;
• Personal overdue, upcoming and assigned tasks;
• Personal open, overdue and closed processes;
• Organize tasks and processes in folders;
• Custom task fields;
• Confidential tasks.
• Forum and email support;
• Remote Administration support;
• Helpdesk ticket submission.
• Bulk content upload;
• Bulk metadata changes;
• Bulk permission changes;
• Data export tool;
• Configuration, reporting and statistics tools;
• Configuration policies;
• License management;
• Event audit and management;
• Vault recycle bin management.
Integration with 3rd Party Applications
• Robotic Email Importer;
• Access to API development package;
• Single Sign-On;
• Import from Active Directory;
• Custom development;
• SAP Integration;
• Navision Integration;
• Primavera Software Integration;
• MS Office Integration;
• AutoCAD, Revit and Inventor Integration.
• Windows, Web and Mobile available.
• Single and multiple file uploading;
• All file types supported;
• Custom templates for bulk import.
• Access control by: user and user-groups.