Highlights

• Centralized and unified content management facilitate content sharing and improve security;

• Smart folders, let anyone find easily the information he is looking for;

• Change control ensures that anyone will always work with the right version of a file;

• History trail on documents shows who did what and why;

• User-friendly interface, accessible from any web browser, simplifies access to content while on the move;

• Integrated mail records management improves accountability and compliance with regulatory policies;

• Project/Team workspaces promote collaboration with global teams on content, easily and securely;

• Integrated workflow expedites routing and approval of content increasing productivity, traceability and transparency of processes;

• Task pane shows all your overdue, upcoming and assigned tasks in same window;

• Integrated physical archive promotes compliance with regulatory policies and management of physical content;

• Bulk tools facilitate content import and changes to security model and metadata;

• Web services based API facilitates integration with third party and in-house applications;

• The security model ensures that only authorized people can access content with unique login.

e-grou Office

• Open any e-grou file from MS Office, edit, save it back and request for approval;

• Create a new file from Office and save it in e-grou.

e-grou Outlook

• Upload and register email and attachments to e-grou;

• Upload email attachments to e-grou;

• Add contacts and attachments from e-grou;

• Fill automatically document card metadata once you register the first email from a conversation thread.

e-grou AutoCAD, Revit and Inventor

• Open any e-grou file from AutoCAD, Revit and Inventor, edit, save it back and request for approval;

• Upload drawing and XRefs/references;

• Create a new file from AutoCAD, Revit and Inventor and save it in e-grou;

• Synchronize drawing properties/iProperties with e-grou properties.

Document and Project discussion forums

• Discuss document content and promote collaboration;

• Discuss project issues, share ideas, point out errors and preserve knowledge.

Collaboration

• Project/Team workspaces;

• Secure document collaboration;

• Tasks, document forum threads, comments;

• Business workflows;

• Add-ins for desktop applications; and e-grou-clients;

• Project discussion forums;

• Upload and work on documents while on the go.

Document Sharing

• Access control by: user, user group, department and project;

• Version and revision history trail;

• Custom document property fields;

• Custom revision property fields;

• Templates per document type;

• Optional digital signature to approve documents;

• Optional disable edit after document approval;

• On document creation/checkin edit access permissions;

• Comments tracked to document versions;

• Full text searches;

• Search on document properties;

• Document discussion forum threads;

• Event activity trail on documents;

• Relations between related document versions;

• Notification of changes in document status;

• Routing and approve history trail;

• Retention policies.

Business Processes

• Predefined and ad-hoc routing and approval business workflows;

• Access control by: user and user group;

• Personal and business workflow tasks;

• Routing and document approval workflows;

• Attach files, records, contacts and entities to tasks;

• Assign tasks;

• Notifications on task initiation and completion;

• Auto reminders;

• Delegate and follow-up tasks;

• Search on task fields;

• Personal overdue, upcoming and assigned tasks;

• Personal open, overdue and closed processes;

• Organize tasks and processes in folders;

• Custom task fields;

• Confidential tasks.

Support

• Forum and email support;

• Remote Administration support;

• Helpdesk ticket submission.

Administration

• Bulk content upload;

• Bulk metadata changes;

• Bulk permission changes;

• Data export tool;

• Configuration, reporting and statistics tools;

• Configuration policies;

• License management;

• Event audit and management;

• Vault recycle bin management.

Integration with 3rd Party Applications

• Robotic Email Importer;

• Access to API development package;

• Single Sign-On;

• Import from Active Directory;

• Custom development;

• SAP Integration;

• Navision Integration;

• Primavera Software Integration;

• MS Office Integration;

• AutoCAD, Revit and Inventor Integration.

Clients

• Windows, Web and Mobile available.

Storage

• Single and multiple file uploading;

• All file types supported;

• Custom templates for bulk import.

Security

• Access control by: user and user-groups.