Daily activity creates a number of difficulties that often are at the origin of innumerable problems that cost so much time and money to your organization. Searching for documents, repairing the problems caused by using the wrong version of a document or recovering a deleted document are common problems to most companies.
If you cannot answer satisfactorily to several of the following questions you should definitely consider to introduce a document management solution to help you solving your problems.
Traceability
• Can I tell when and where from/to a specific version of a document was received/sent?
• Can I tell if I am using the “right” version of a document?
• Can I tell when and who changed a specific version of a document?
• Can I have a complete audit trail of each document’s content life cycle?
Productivity
• Do I have different storages to save paper documents, emails or electronic files?
• Can I have my company’s documents organized according to different visualization criteria and just keep one single copy of each document?
• Do I waste a lot of time to locate the documents that I need?
• Do I still route mail and approve documents using a time consuming hand-driven process?
Security
• Can I control access to my company’s documents and assign each functional group in my company specific permission rights?
• Does it happen that sometimes important documents are deleted and must be recovered from a previous backup?
• Do I have overall control over all my company’s documents and are they sent to backup regularly?
Do you know that there is a solution capable of solving all these problems and more and let you start enjoying the benefits short after your investment?